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Marketing Administrative Assistant

Impressions Marketing and Events seeks a part-time Marketing Assistant to perform a variety of marketing, administrative, customer service, and event tasks. If you love writing, organization, details and ensuring the best customer experience, this may be the position for you. We need an action-oriented person to join our team who is ready to jump in and get to work. 


A great deal of our work is with nonprofit and education-based organizations. If making a difference in the world through your work doesn’t excite you, this may not be the opportunity for you.


The top five skills required to be a successful team member in this role are effective communication, writing, editing, organization and a positive attitude. 


At Impressions, we help organizations fill marketing and event resource gaps while building meaningful community connections. We thrive on helping our clients make an impact and achieve their goals. 


This is a part-time role of approximately 20 hours per week. The bulk of the work should be completed during a standard work day. Our hope is to grow a solid team, so someone who is interested in maintaining a part-time schedule to support their work-life balance would be a great long term fit for our team.


Note: We are looking for someone who is interested in joining our team for the long-haul. If you see this as a passthrough position where you would stay for a few months, please do not apply.

Responsibilities include:

  • Supporting the forward movement of marketing and event projects, including support with:

    • Organizing projects;

    • Writing content; 

    • Editing;

    • Ensuring the client is pleased with the resulting work.

  • Organizing and creating reports to provide to clients.

  • Editing client websites using a CRM system. Training will be provided for this task.

  • Scheduling and conducting interviews for client blogs, articles and other work, as needed.

  • Researching to support projects, as needed.

  • Administrative support, including database management and transcription.

  • Spearheading client monthly reporting process, with finished reports provided to clients.

  • Answering and returning phone calls and emails to address: 

    • Client requests;

    • Event vendor confirmations;

    • Vendor pricing and availability requests;

    • Other requests, as needed.

  • Assisting in the creation and maintenance of a client appreciation program.

  • Editing marketing materials for online and print purposes.

  • Developing and maintaining an online filing system for files and paperwork.

  • Onsite event work at planned dates throughout the year.

  • Maintaining meeting calendars.

  • Scheduling meetings and events.

  • General support for the entire Impressions team to keep projects moving forward and clients happy.

  • While the bulk of this work will be related to marketing support and clients, there may be minimal personal admin assistance needed to support Laura, president of Impressions Marketing and Events (scheduling, adding personal events to calendars, etc).

  • Other items as needed. The person filling this position should be willing to jump in and help where needed. 


The perfect person for this position must...

  • Be skilled in writing and editing content. Writing is incredibly important to this role, from short form social support to long form blogs. 

  • Be a self-starter. Our team is small, but achieves a lot for our clients. You must be willing and able to jump in and keep projects moving forward with little direction. If you need reminders to get work done, this position is not for you. 

  • Be an excellent communicator. Our business is defined by communicating verbally and through writing. You must be confident in your communication skills to apply!

  • Provide exceptional customer service. Our client relationships are important, and maintaining excellent service, that goes above and beyond expectations, is a must!

  • Be dependable. We are counting on you to complete the tasks needed, and to take initiative to ensure a project well-done.

  • Love details. No detail is too small. Our team will depend on you to capture the details that help make our well-oiled machine continue to run like a champ.

  • Thrive when working both independently and as part of a team. 

    • Work Independently: Most of the work completed for this position will be done remotely. You must be a self-starter, who is able to complete tasks without reminders, and without someone encouraging you to get to work. 

    • Work as a Team: Though small, our team is mighty. We accomplish a lot of work, and the input of all team members is needed. Building positive team relationships is important, as our internal relationships are reflected to our clients. 

  • Enjoy learning. Our industry changes, and we must adapt and change with it. If the idea of learning new technology, tools and techniques makes you break into a sweat… this is not the position for you.


Additional Details:

  • This is a part-time, contract position. Initially, the position will be approximately 20 hours per week, with the opportunity for growth in hours and responsibilities if mutually agreed upon. You have the opportunity to help suggest added work to increase your time… being a self-starter is hugely important!

  • This position starts at $18 per hour, with opportunities for growth. 

  • The person accepting this position must be local to the Georgetown/Lexington area. 

  • The person accepting this position must be willing and able to meet in-person with team members in Georgetown or Lexington one to two times per month. Some optional team coworking times will also be available. The remainder of the work will be completed remotely.

  • The nature of this position requires consistency in work schedule, with the bulk of the work being completed during the standard work day. Scheduling will be further discussed with potential candidates. 

  • Ability to work evenings and weekends occasionally to complete time-sensitive work or support event needs may be required infrequently. We have several Saturday events in the spring and summer already.

  • The person filling this position should have access to and ability to use:

    • A personal computer with Internet access;

    • A printer would be helpful, but not required;

    • A scanner would be helpful, but not required;

    • Microsoft products (Word, Excel and PowerPoint);

    • Google Drive;

    • Dropbox; 

    • Social media- Facebook, Instagram and Twitter.

  • A college degree is preferred, but candidates with marketing experience will be considered, regardless of degree status. A can-do attitude, coupled with the needed skills, is a must.

Interested? Apply below!

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